Knowledgebase: Managing Your Course
Roles on eClass Moodle

eClass has a wide range of roles available to allow different users different sets of capabilities in courses. If you have any questions about the different roles and capabilities, please contact IST eClass Support.

For Beartracks credit sections, when you are manually adding additional users into your course (following the instructions in the article Adding additional users to my Moodle course), you can only select from the following roles:

  • Instructor: Additional instructors would have the exact same capabilities that you have. Instructors can do anything within a course, including changing the activities and grading students. Instructors can also enrol other administrative users in the course (Instructors, TAs, Non-editing TAs).

  • Designer: This role is a non-instructing editor (the opposite of the Non-editing Instructor). It is intended for anyone who would be constructing and editing course content, layout, settings, etc, but who would NOT be expected to view student information, submissions, or grades. The role does not have permission to enrol other users in the course.

  • Non-editing Instructors: Non-editing instructors can administer activities and grade students but can not add materials to the course. The role is commonly used in courses where local support units do the course creation for instructors.

  • TA: TAs can perform all the same course design and teaching activities as Instructors. The role does not have permission to enrol other users in the course.

  • Non-Editing TA: Non-editing TAs do not have the ability to upload materials to the course, nor to create learning activities (they do not have the 'Turn Editing On' button.) They are able to access the gradebook, provide grades on specific assignments or activities, and view all course content.

  • Auditor: Auditors have the same privileges as students in a course with the exception of access to the gradebook. This is the role to choose if you want a user to be able to view course materials and participate in activities but not receive any marks.

The following table provides an overview of these roles with their basic capabilities:

Role/Action See visible content See hidden content and closed courses Edit content Interact with users Edit grades Add users
Instructor  ✔  ✔  ✔  ✔  ✔
Designer  ✔  ✔  ✔      
Non-Editing Instructor  ✔  ✔    ✔  ✔  ✔
TA  ✔  ✔  ✔  ✔  ✔  
Non-editing TA  ✔  ✔    ✔  ✔  
Auditor  ✔      ✔    

Notes:

  • You should never need to enrol the students in your course - students are enroled via a daily synchronization process which allows changes in Beartracks to get reflected automatically. For students who have recently enroled, there can be up to a 48-hour lag between their Beartracks enrolment and their appearance in eClass Moodle.
  • If you need to enrol a librarian in your course to add or customize the Library block, you should enrol them as a Designer.
  • Instructors also have the ability to add guests into their courses through a different process - see the following knowledgebase article for instructions: Allowing Guests to Access Your Course. Guests have minimal privileges and usually can not enter text anywhere. They can generally see all the content in a course that a student can but cannot see any areas where students have submitted anything such as forums, chats, etc.

There are a number of other roles available on the system but these can only be given out by IST eClass support system administrators and category managers:

  • Category Managers: This role enables staff at a faculty or department level to oversee, support, and construct eClass courses for the faculty members and instructors of their area. This role can only be given out by IST eClass support with the approval of Faculty or Department heads.

  • Non-credit Course Instructor: This role can do anything within a course, including changing the activities and grading students. Instructors can also enrol other administrative users in the course (Instructors, TAs, Non-editing TAs) but since their courses are not linked to Bear Tracks, they also have the capability of enroling students in their course.

  • Category Question Editor/Sharer:  These roles provide the ability to share quiz questions across courses and edit questions at the category level. All the courses must reside in the same category and the role can only be assigned at a category level. The nested category structure allows the capabilities to cascade to any sub-categories. The role is currently only in beta-testing as a part of a broader effort to improve quiz bank sharing processes and may be removed from the system. This role is assigned only by IST eClass support.

  • Administrative Staff: Admin Staff by default can do anything within a course, including changing the activities and grading students. The role is meant to provide a flexible option for faculties or departments who want staff to be able to assist instructors in different ways with the expectation that the capabilities will be customized at the category level. The role cannot make manual enrolments.

  • Tutor: Tutors can view materials in courses and assist students, but may not alter activities or view any grades. This is basically a 'Non-grading TA' role.

To make any of these other types of enrollments, please contact the IST eClass Support team.

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