Knowledgebase
Completion Tracking

Article Last Updated May 2018

On eClass, instructors can set up courses so that students can track the completion of items in their course. Items can be marked as complete manually by the students or based on the conditions set by the instructor. Once activities are set up to be counted as complete, this can be used as a criteria to restrict access to activities, for example to require students to view a reading before completing an assignment.
 
Completion tracking can also be used to count an entire course as complete, though this generally would not apply for Bear Tracks credit sections. This could be useful for non-credit situations such as accreditation courses, placement tests, and professional development purposes.

To enable Completion Tracking at the course level:

  1. Click on the gear icon on your course main page, then on Edit settings.



  2. Scroll down to the "Completion tracking" section and set the "Enable completion tracking" dropdown menu to Yes.

    enable completing tracking

  3. Click Save changes. Once this is enabled, in every activity and resource a new area of the settings (Activity completion) will be available.



To set up completion tracking for a specific activity or resource:

  1. Ensure you have turned editing on, then click Edit > Edit settings to the right of the desired activity/resource.

  2. Scroll to the Activity completion area, expand it, and specify a setting for Completion tracking:
    • "Do not indicate activity completion" - disables completion tracking for a particular item - this is the default.
    • "Students can manually mark the activity as completed" - adds a checkbox to the right of an item allowing students to manually track completed activities by marking off the corresponding checkboxes. This option is best if you want to allow students to personally manage and keep track of their own progress.
    • "Show activity as complete when conditions are met" - automatically marks the activity as complete based on set criteria.



  3. If you have selected "Show activity as complete when conditions are met", you will then need to set these conditions. Different activties and resources have different defaults and options available:
    • "Require view" - Student must view this activity to complete it.
    • "Require grade" - Student must receive a grade to complete this activity.
    • "Require passing grade" - Quizzes only: Student must receive a passing grade to complete this activity. The passing grade for an activity can be set under Grade in the quiz's settings by editing the "Grade to pass".
    • "Require posts" - Forums only: Student must post x discussions or replies.
    • "Require discussions" - Forums only: Student must create x discussions.
    • "Require replies" - Forums only: Student must post x replies.
    • "Require submission" - Assignments only: Student must submit this activity to complete it.

  4. The last 'Expect completed on' setting allows you to specifies the date when the activity is expected to be completed. This date is not shown to students and is only displayed in the activity completion report for your reference.

  5. New in 2018, it is now possible to set default activity completion modes for different activities and resource types within courses, and to make bulk changes to the existing activity completion settings for all the activities/resources in your course. See the Course completion settings section below for how to access the new features which appear as tabs beside Course completion:



    • The 'Default activity completion' tab allows you to set the default activity completion for each of the different types of activities and resources in the course. You can make changes to single types or switch the settings for multiple types at once:





    • The 'Bulk edit activity completion' tab lists all the existing activities and resources in your course and allows you to select 1 or more to change the settings for (the editing interface is the same as if you were editing by type as shown above):




To view or change the completion statuses students:

  1. Click on the gear icon on your course main page, then on More.



  2. On the Course administration page, click on the Activity completion link.



  3. The displayed page will have a table with all students in your course and a column for any activity or resource that has a completion criteria set. Find the column for the activity that you want to track completion of and note which students have check marks to verify completion. Dashed boxes indicate completion is based on meeting criteria; solid boxes mean students can manually mark an activity complete.This table can also be exported to a spreadsheet. New in 2018, it is now possible to override the completion statuses for a student for any activity or resource. Do this by clicking any of the boxes in the grid:





To set Course-level completion tracking:

Note that this will set your course to be flagged as "complete" in the system - for regular credit courses this is generally not required as student progress and achievement are tracked in Bear Tracks. Some non-credit courses might utilize this functionality to deliver sequences of courses together (where completion of a final course is tied to completion of the other courses.)

  1. Click on the gear icon on your course main page, then on Course completion. (This option will not be available until you enable completion tracking).



  2. In the general area of the 'Course completion' tab, click on the Completion requirements dropdown menu and choose whether your course will be aggregated based on the completion of ALL conditions or ANY condition(s).

    All or any conditions

  3. Then specify the criteria on which you want to base completion of this course in any of the Conditions sections. You have the following options:
    • "Activity completion" allows you to tie course completion to the completion of any activity or resource within the course.
    • "Completion of other courses" allows you to tie course completion in the current course to completion of other courses.
    • "Date" allows you to set a cut-off date in which the course will be declared complete or incomplete.
    • "Enrollment duration" allows you to choose the number of days after enrollment when the course will be declared as complete or incomplete.
    • "Unenrollment" allows you to declare the course as completed once the student is unenrolled.
    • "Course Grade" allows you to set a specific grade in the course that must be achieved to count it complete.
    • "Manual self completion" allows students to mark their own course as complete (Note: Self completion block must be added).
    • "Manual completion by others" allows users with specific roles to mark the course as complete. Add a checkmark next to the corresponding roles. You may also choose whether all or any of the selected roles need to mark the activity as completed.

  4. Click Save changes.

  5. When this is done, a new option will appear in the course reports area 'Course completion' which provides a list of all students who have met the course completion criteria.


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