Knowledgebase: Online Lectures
Creating and Accessing Zoom Meetings through eClass

Article Last Updated August 2020

Zoom is currently available for use to all Faculty and Staff at the UofA. If a Zoom account is required by a Staff or Faculty member who does not want to access Zoom via eClass, please contact us at eclass@ualberta.ca to request a manual account in Zoom

This article describes how instructors can create and launch Zoom meetings through their eClass course. Follow these instructions for creating online sessions outside of regular Beartracks credit sections.

1. First ensure that you have turned editing on in your course, then click on 'Add an activity or resource' in the desired topic to add the zoom meeting activity tool:

2. Give the activity a name that will indicate where all the course meetings will be located. You will only need to add a single zoom activity to your course (you will add multiple meetings within it). All the other setting can be left as defaults:

3. If you chose Save and return, click the new Zoom tool link from your course:

4. If you chose Save and display (or clicked the link), you should now see the Zoom course dashboard. If this is your first time accessing the tool (and Zoom), you will need to confirm your UAlberta email address as an account on the system. Note: if you already have a Zoom account associated with your UAlberta gmail account (in the form ccid@ualberta.ca) you may encounter problems with this step. You will need to delete your previously created account to link an account to Zoom through eClass. 

5. Clicking the link in your UAlberta email account will allow you to follow a sequence of steps to sign in to and connect your account to Zoom:

 

 

 

 

6. Now your account is enabled and you will be signed in to the Zoom web application. As this interface is slightly different from the integrated eClass tool, it is recommended that you navigate back to eClass and refresh your page. You should see the Zoom Course recordings interface at this point. This will show any Upcoming meetings you’ve already created, along with tabs for Previous meetings, and any Cloud recordings:

 

 

7. When creating a new meeting, you can specify the following:

  • Topic: Enter a name for your meeting to identify it to students
  • Description (Optional): Any clarifying information about the meeting needed
  • When: The Date and time of the meeting  
  • Duration: The meeting length - students will see a Join button in your course until the meeting duration has passed
  • Timezone: Leave as default



  • Registration: Leave unchecked
  • Security: New in September 2020, Meeting passcodes are added by default for all new meetings. Unchecking the passcode option will force users to enable the waiting room feature.
  • Video: Determine whether video and audio should be enabled by default for Hosts or Participants.
  • Audio: Leave as default.



  • Meeting Options:
    • Enable join before host: If unchecked, students will see a message saying ‘Please wait for the Host to start the meeting’ until you join
    • Mute participants upon entry: Good option to check in large sessions
    • New in September 2020 - Only authenticated users can join: Use this setting to require students to sign in to their U of A google account before accessing.
    • Enable waiting room: Checking this will require you to click ‘Admit’ for each participant who enters and is recommended for holding virtual office hours
    • Record the meeting automatically: Check this to record and then specify whether it should be Local (.mp4 stored on your computer) or Cloud (available to students in a list in your course)
  • New in September 2020 - Alternative hosts: Add instructors and TAs to act as alternative hosts in meetings. Other instructors and TAs in the course who are not added to meeting rooms will not automatically receive notifications about it.



 

8. Once created, you will see your meeting listed under ‘Upcoming meetings’:

 

 

9. Accessing the meeting settings will provide you a link to share with external participants (students in your class can just click the link to join.)

 

 

(68 vote(s))
Helpful
Not helpful

Comments (0)